Highlights of the PRESIDENT’S ANNUAL REPORT for 2019-2020 presented at the Annual General Meeting on October 15, 2020.
Through the end of 2019 and into early 2020, the Executive discussed plans on how to carry on the activities of the Friends with the anticipated two-year closure of the Central Library for renovations, then scheduled for December 24, 2020.
Revenue from book sales continued to be strong to the end of 2019, and we exceeded our 2019 target for revenue, thanks to the efforts of Margo Harvie, Ashok Sagar, Rabia Fatima, Caroline Derouet and the rest of our Wednesday and Saturday book sale volunteers.
With the 2019 revenues and the careful stewardship of our finances by our Treasurer, Shanaz Fancy, the Friends were well positioned to support these activities in 2020, and to adjust to the upcoming closure of the Central Library. Then the Pandemic happened. On March 13, 2020, we were told that Mississauga Library System facilities would be closing until April 5. Subsequently, we received notice that the libraries would remain closed to customers and volunteers until further notice.
This meant that our book sale revenue from branch sales was cut off due to a lack of customers, and online book sale revenue was suspended due to lack of access to our stock of books to ship. We also suspended our receipt of donated used books. During this time, the Friends continued to provide financing for Library programs, such as Author Visits, which could be provided via the internet, but other programs such as bussing or reading clubs, were suspended.
Our Monthly Board Meetings were suspended, as we could not meet in person and our activities had all but ceased, and our Annual General Meeting, usually held in June, was postponed until October.
On September 15, Mississauga libraries re-opened to the public with reduced hours, reduced services, limited numbers of patrons and a one-hour time limit and no access as yet for volunteers. Our book sale areas are not accessible to the public at this time. We have not received permission to access our online book sale stock at this time. The new closing date for the Central renovation is March 20, 2021
Promoting library service: The Library’s wish list for 2020 was approved at the November 21, 2019 monthly meeting. That list included:
- Continued support for bussing of school classes to local library branches
- Continued support for Summer Reading Club and Grade 4 Read to Succeed programs
- Continued support for Author Visits to libraries
- Support for plants at CHU, and hydroponic gardens at PCR, LPK and WDL branches
- Support for a new Summer Reading Challenge for Teens and Adults, new Indigenous programming and program boxes for maker spaces
- No request for funding was received from the Mississauga Regional Spelling Bee
Promoting library education:
- Jim Wilde Library Education Award not awarded this year due to pandemic.
- The Pandemic – revenues have fallen to a trickle, although the restrictions also mean that our expenditures have been similarly reduced.
- Eva Kolaczkowski: Eva has the distinction of being the longest serving member of the Board. She is stepping down this year as Vice President, but she will continue to serve as a Director on the Board. On behalf of the Board, I would like to express our appreciation for her 25 years’ of service to the Friends of the Mississauga Library System.
- Departure of Betty Philip: Betty started as a volunteer with the book sale many years ago and returned in 2017 as Secretary of the Board. Circumstances have required her to resign from that position and leave the Board. On behalf of the Board, I would like to thank Betty for all of her contributions to the Friends.
- We currently have four vacancies on the FOL Executive, including Vice President.
- Departure of Sheila van den Heuvel-Collins: Sheila moved to Peterborough in September of this year. She volunteered with the book sale for many years, and was essentially in charge of organizing our children’s and youth donations for sale at the Central Library. Thank you, Sheila, from the Board of the Friends.
- Rabia Fatima has agreed to fill in as Secretary in the interim.
- Despite the impact of the pandemic, our finances remain strong, we have a leadership team that is committed to our goals and we have a group of volunteers who are anxious to return.
The Friends would like to acknowledge the benefits of our City Registered Group status:
- Rooms for monthly meetings and AGM
- Group-liability insurance
- City liaison – Ingrid Keuper-Dalton
- Permission to apply for use of City by-ways to advertise
Thanks to all my fellow members of the Executive: Eva Kolaczkowski, Shanaz Fancy, Margo Harvie, Betty Philip, Ashok Sagar, Caroline Derouet and Rabia Fatima, for their contributions and support over this challenging year.
Thanks to all of our book-sale volunteers, for their efforts in maintaining and improving our major fundraiser. We hope to see many of you again in the not-too-distant future.
Thanks to our library liaison, Ingrid Keuper-Dalton, and to all of the staff who make our Library System something we are proud to support.
Thanks to all of our members for their ongoing support and participation.
Code of Conduct
Code of Conduct for Members of the Friends of the Mississauga Library System
The Friends of the Mississauga Library System (“the Friends) is a voluntary, charitable corporation which has been established for the following purposes:
- to support the extension and improvement of the services and resources of the Library;
- to support library-related educational and training opportunities;
- to encourage the use of the Library’s services and facilities by all members of the community;
- to encourage and support literacy in the community; and
- to undertake activities which afford the membership opportunities to broaden their knowledge.
The Friends may undertake all manner of lawful activities to raise funds or to obtain materials in support of the activities listed above. The Friends shall be carried on without purpose of gain for its members.
Members, including members of the Executive Board of the Friends, are expected to adhere to the following Code of Conduct when working on behalf of the Friends:
- Respect the confidentiality and privacy of information received in the course of meetings and activities, including personal information
- Ensure information gained as an Executive Board member is only applied to proper purposes
- Not disclose official information or documents acquired through membership of the Executive Board, other than as required by law or where agreed by decision of the Board
- Not make improper use of their position as Executive Board members to gain advantage for themselves or for any other person
- Act in a manner that is consistent with existing laws and regulations
- Act ethically, with honesty and integrity, in the best interests of the Friends at all times
- Act in a financially-responsible manner
- Exercise due care, diligence and skill
- Treat colleagues with respect, courtesy, honesty and fairness, and have proper regard for their interests, rights, safety and welfare
- Not harass, bully or discriminate against colleagues
- Encourage feedback from the membership
- Declare potential conflicts of interest, and refrain from discussion and voting when applicable
- Not speak on behalf of the Friends, unless designated by the Executive Board
- Implement the formal decisions of the Executive Board made in its meetings
- Consult the President on any questions regarding the Code of Conduct
- Understand that breaches of this Code may result in disciplinary action, up to and including suspension of membership